Role of the Municipal Clerk

The role of the Municipal Clerk (Corporate Officer) is detailed in the Community Charter. According to the Charter, Council must establish by bylaw at least one employee as a local government officer to which they must assign the responsibilities of corporate administration. These responsibilities are assigned to the Municipal Clerk. They include:

• Ensuring that accurate minutes of the meetings of the council and council committees are prepared and that the minutes, bylaws and other records of the business of the council and council committees are maintained and kept safe,
• Ensuring that access is provided to records of the council and council committees, as required by law or authorized by the council,
• Administering oaths and taking affirmations, affidavits and declarations required to be taken under the Charter or any other Act relating to municipalities,
• Certifying copies of bylaws and other documents, as required or requested,
• Accepting, on behalf of the council or municipality, notices and documents that are required or permitted to be given to, served on, filed with or otherwise provided to the council or municipality, and
• Keeping the corporate seal, if any, and having it affixed to documents as required.

The Office of the Municipal Clerk is also responsible for the administration of civic and school district elections and for conducting public referenda.

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